8. How To: Rolling Reviews - Auto Assign Abstracts to Reviewers

8. How To: Rolling Reviews - Auto Assign Abstracts to Reviewers

evexus has the ability to automatically assign abstracts of designated themes to specific reviewers. 

 

Abstracts can be assigned manually either individually or in bulk via the Submissions tab.

However, if you want a reviewer to receive an abstract as soon as it is submitted by the author you can set up a 'rolling review' process very easily. You simply need to assign reviewers to themes:

 

  1. Click 'Users'

    Open image-20240410-072107.png

  2. Under 'Manage Users' choose the person who you want to assign and click the pencil to edit their profile

    Open image-20240410-072116.png

  3. Assign Roles for <your event name> site

    Under 'Responsible for Theme/Subtheme' choose the theme or themes you want the user to receive abstracts for

    Open image-20240510-052620.png

Click 'Save'

 

To enable rolling reviews:

  1. Click 'Setup'

    Open

  2. Click 'Submissions' -> 'Abstract settings'

    Open

  3. Click 'Review' tab

    Open

  4. Toggle 'Enable Auto Assign' to "Yes'

    Open

  5. You can also set up the number of reviewers per submission; the number of submissions that can be assigned to a reviewer; whether invited author submissions will be auto assigned to reviewers; and whether the reviewers will be send an email

  6. Click 'Save'